![]() We prefer the latter, since it lets you find documents containing given keywords without having to convert them manually at a later date. Another predefined profile, Searchable PDF, stores files to the same location but as searchable PDFs (meaning Acrobat performs an OCR conversion so the text in a scanned document can be searched). It saves documents to the My ScanSnap folder, which is created during the installation process and resides in your My Documents folder. The default setting (named Standard) saves documents to the ScanSnap Organizer document-management app. There’s a wealth of powerful configuration options lurking in its approachable, tabbed interface, and you can set up and save as many scanning profiles as you need. You’ll first want to get acquainted with the ScanSnap Manager utility. Paper Pusher: The ScanSnap S500’s great speed and outstanding software can help organize any office. About 40 minutes after opening the box, we were ready to scan. It took us 20 minutes just to get Acrobat installed and squared away (since it had to check the Internet for updates and download and install those, with reboots along the way.). Setup isn’t difficult, but it can be time-consuming, what with three CDs worth of applications to install. It also contains Fujitsu’s ScanSnap Manager 4.0 (for setting your scanning preferences), ScanSnap Organizer 3.0 (to help you organize documents should you choose not to use Windows Explorer) and CardMinder 3.0 (which serves as the database for your scanned business cards). The third CD loads the setup wizard for the hardware. In our experience, the program provides excellent recognition accuracy. While Acrobat lets you create PDFs of what you scan, FineReader will actually convert the words on the scanned pages to editable documents. You’ll find a wealth of features here ( see our review of the Professional version), our favorite being the little “Convert to PDF” icons it adds to Microsoft Office and other applications, which make it a no-brainer to save and e-mail documents as PDFs.Ī second CD contains a ScanSnap-specific version of ABBY Software’s top-notch FineReader OCR (optical character recognition) software. This isn’t just a PDF reader that you probably have already it’s Adobe’s full $299 PDF-creation package. The first CD contains Adobe Acrobat 7.0 Standard. You start by installing the bundled software. The documentation consists of a quick-start sheet, plus a more comprehensive 23-page guide. The included cardboard “carrier sheet” holds odd-sized or flimsy items (such as clippings from a magazine or newspaper) so they slide safely through the scanner. ![]() It can create simple image PDFs, searchable PDFs or editable Word, Excel or PowerPoint files. You can specify whether documents get saved to your local hard drive or to a network drive. The S500 can serve one person or an entire small office. It connects easily via USB, and the 50-page ADF (automatic document feeder) means you can put in a stack of originals, push Scan and walk away. It’s light enough (six pounds with the AC adapter) to pack in a rolling case to take with you to a conference or other event if needed. With its 5-inch by 11-inch footprint, the S500 doesn’t take up a lot of desk space. It’ll even take care of capturing and organizing your business cards. And the outstanding bundled software is flexible, offering several ways to capture, organize, search and share the e-files you create. This color document scanner lets you quickly turn paper documents into electronic files. You need a way to mange the deluge, without starting a second career as a document archivist.Įnter the Fujitsu ScanSnap S500. Sure, there are a lot more electronic documents - Word files, PDFs, e-mails - but a too-big percentage of those wind up getting printed out and distributed. We’re about 15 years past the point where technologists first promised us a “paperless office,” and the dead trees just keep on coming.
0 Comments
Leave a Reply. |